Climate Breakthrough identifies extraordinary leaders and empowers them to launch bold new strategies to address the climate crisis. Each year, we select several exceptional strategists from around the world to receive the Climate Breakthrough Award: a US $3 million-dollar grant and tailored support over three years to bring visionary strategies from idea to fruition. We believe that many of the most capable leaders have not yet been given sufficient time, space, support, and funding to develop the kind of climate strategies our world desperately needs. Our program is designed to give these brilliant strategists exactly that opportunity. Our mission is reliant on reaching beyond established networks and approaches to empower a diverse range of voices, perspectives, and strategies.
Climate Breakthrough is funded by the David and Lucile Packard Foundation, IKEA Foundation, Good Energies Foundation, JPB Foundation, and Quadrature Climate Foundation. Launched in 2016, Climate Breakthrough has issued fourteen awards to date. For more information about Climate Breakthrough and our awardees, please visit https://www.climatebreakthroughproject.org/
About the Role
The Executive Assistant to the Executive Director (EA) will play a key administrative role on the Climate Breakthrough team, leading schedule coordination, arranging travel, meeting logistics, preparing meeting materials, board packets and agendas, and generally coordinating with the Climate Breakthrough Board on behalf of the ED. The EA represents Climate Breakthrough’s leadership both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations. The EA must be an independent and experienced assistant with strong organizational and interpersonal skills. The EA reports to the Executive Director (ED) and coordinates with the rest of the staff.
The ideal candidate is detail oriented, a strong communicator, and quick learner who can anticipate executive-level needs and take the initiative to address or offer useful solutions to meet them.
Duties and Responsibilities
- Manage the ED’s calendar.
- Perform complex scheduling in collaboration with board members, partner organizations, foundations, staff, and consultants, ensuring that issues and schedules are shared as appropriate.
- Be responsible for tracking tasks requested by the ED or to be completed by the ED.
Travel & Meeting Coordination
- Ensure the ED is fully briefed and prepared for meetings, events, and trips by providing or obtaining background information for these commitments.
- Coordinate with staff on compiling and preparing materials for meetings and presentations.
- Arrange the ED’s travel, meeting space, agenda, and written materials as needed.
Governance and Board Support
- In partnership with the ED, work closely with the Board, coordinating and prioritizing external and internal requests for meetings with the ED, answering questions, providing materials, resolving issues, and making connections.
- Schedule board meetings, prepare board dockets, assist with agenda development, prepare all required documentation, and record meeting minutes for all board meetings (3-4 per year).
- Coordinate travel logistics and meeting space for in-person Climate Breakthrough Board meetings (one per year on average).
- Manage an active inbox in collaboration with the ED, synthesize content, draft or respond to correspondence as appropriate, and ensure timely follow up.
- Regularly contact internal and external colleagues as required.
- Review communications and documents for accuracy, completeness, format, and grammar.
Other Administrative Duties
- Complete monthly expense reports and other administrative responsibilities as needed.
- Prioritize conflicting needs, handle matters expeditiously, proactively, discreetly with kindness and respect, and follow-through on projects to successful completion, often under deadline.
- Support the planning and logistics for other staff and awardee meetings, when needed.
- 5+ years of relevant experience with 2+ years in a senior administrative/executive assistant role , past work in international environmental or philanthropic organizations a plus
- Previous experience maintaining complex, international calendars and coordinating meetings/events for senior leaders, including international travel arrangements
- Experience working with boards and managing external relationships
- Impeccable writing, administrative, and organizational skills such as drafting correspondence, managing email, scheduling, and/or record keeping for a range of audiences
- Written and verbal fluency in English required, second language a plus
- Strong computer skills: a high degree of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Suite, and an ability to navigate other workplace software such as Slack, Asana, and CRMs
- Self-motivation, initiative, resourcefulness, dependability, and ability to work effectively and efficiently with minimal supervision
- Ability to work under pressure, prioritize, collaborate, and be flexible in good humor
- Commitment to and enthusiasm for the mission of Climate Breakthrough
- Cross-cultural sensitivity and awareness
- Commitment to equity, inclusion, and diversity
This role can be performed from anywhere in the US, with the understanding that availability during West Coast business hours will be expected. Please note that Full Time at Climate Breakthrough is 35 hours/week; we also have a 31.5 hour/week option (90% time), for which salary is adjusted accordingly. The desired start date for this position is September 2022.
For a San Francisco Bay Area-based employee, the expected salary range for this role is $90,000-$100,000 (geographic differential applied based on location). Climate Breakthrough offers a generous benefits package that includes the following:
- 35-hour workweek, with a reduced hour workweek option available
- Medical (PPO and HMO), Dental, and Vision plans with 100% employee coverage and >50% coverage for dependents
- 20 days paid vacation per year, with 25 days after two years
- 10 days paid sick leave per year
- All federal holidays observed, plus the day after Thanksgiving and Christmas Eve, as well as two floating holidays and birthday off
- 401k plan with employer contribution
- Long-term disability and life insurance
CEA Recruiting is assisting Climate Breakthrough in their recruitment efforts. To be considered for this position, interested candidates should use this link to submit a resume and cover letter through CEA’s job portal.
Please direct any inquiries to Eileen Ashton, Search Lead at email@example.com. This position will remain open until filled.
Climate Breakthrough is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.
As a result of Climate Breakthrough’s development over the last six years, we are growing and making valuable structural changes as an organization. As part of this transition, Climate Breakthrough has codified principles and is establishing practices that reflect our strong commitment to diversity, equity, and inclusion. Our current team and new hires work together closely to set the standards to which we hold our work and ourselves.
CEA Recruiting works with leading environmental nonprofits, foundations, and businesses to recruit top talent and design effective organizational staffing strategies. For more information, visit www.cearecruiting.com.